SUMMARY:

The Accounting Associate responsibility is assisting the accounting manager with payroll, monitoring medical records invoicing and paying records either by credit card or by check; data base ledger maintenance in Litify and follow up on receipts and/or returned payments. They provide clerical support to the accounting manager and participates in both accounts receivable and accounts payable duties. A high level of attention to detail, accuracy and confidentiality is needed.

DUTIES AND RESPONSIBILITIES:

· Prepare payroll in accordance with Company guidelines and submit to accounting manager in a timely manner.

· Prepare payroll journal entries for benefits, bi-weekly payroll for staff and bi-monthly payroll for attorneys.

· Run daily reports for cash ticket and send to appropriate individuals

· Pay medical record/vendor invoices via QuickBooks and verify amount owed is accurate according to state statues. Follow up on returned checks and other payments not received by medical record providers/vendors; prepare journal entries and re-issue checks as needed. Update Litify as needed.

· Enter all vendor invoices into QuickBooks and pay vendors in the most efficient practical manner, follow up on any billing statements received and address issues that arise.

· Enter daily Electronic Funds Transfer (EFT) deposits in Litify and/or Quickbooks and create corresponding reports. Transfer funds between bank accounts and update and QuickBooks as needed. Send daily email to partners with EFT, SRS and workers compensation deposits.

· Process inbound checks for client claims, attorney mileage and vendor refunds.

· Maintain accounting email daily and respond according to firm procedures.

· Maintain Brief Writers’ expenses in Litify.

· Scan and attach invoices, receipt documents, and attorney mileage checks in Litify data base, Accounting drive and/or QuickBooks as needed.

· Assist other accounting associate(s) with collecting of money owed from SSA. Call district offices and or payment centers for updates on payments.

· Assist other accounting associate(s) on following up on Notice of Awards on SSI and DIB cases.

· Reconcile all credit card entries and verify backup receipts exist and follow through with employees regarding missing receipts.

· Other tasks as assigned.

QUALIFICATIONS:

· Minimum of high school diploma or GED equivalent. Associates degree in accounting is preferred and/or 3-years equivalent accounting experience.

· Minimum of one year QuickBooks experience.

· Minimum of one year payroll processing experience.

· Special consideration for payroll experience with ADP

· Strong work ethic and high expectations for personal and employee performance.

· Demonstrates high degree of accuracy and thoroughness; monitors own work to ensure quality

· Strong bookkeeping skills

· Exhibits good listening skills.

· Consistent, reliable attendance.

· Proficient in Microsoft Office 365.

· Strong oral and written communication skills.

· Ability to handle multiple, competing priorities on a regular basis.

· Able to express ideas clearly, concisely, and adapt messages to a variety of audiences.

COMPETENCIES:

· Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

· Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.

· Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

· Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

· Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

· Occasionally required to stand.

· Occasionally required to walk.

· Continually required to sit.

· Continually required to use hands to finger, handle, or feel and reach with hands and arms.

· Occasionally required to climb, balance, bend, stoop, kneel or crawl.

· Continually required to talk or hear.

· Continually required to lift/push light weights less than 25 pounds.

· Specific vision abilities required by this job include close vision, color vision and ability to adjust focus

· The noise level in the work environment usually is quiet.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Experience:

• QuickBooks: 1 year (Required)

Work Location: One location

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