- Full Time. 8:30 am - 5:00 pm. Monday-Friday.

Regular weekends not needed.

Job Description

The Administrative Assistant II is responsible for assisting the Department Director and designated subordinates with support, customer service and administrative duties. The Administrative Assistant II has additional training and experience than the Administrative Assistant I and represents the Department as the initial contact for residents, visitors, and other departments throughout the community.

Job Duties (Essential)

• Create and maintain administrative correspondence, memorandums, and reports in an organized manner.
• Maintain the Executive Director’s appointment calendar.
• Serve as vendor liaison for proposals, contracts, service agreements, insurance certifications and maintain them in an orderly manner. Oversight of the receipt and timely payment of vendor invoices for services and items purchased.
• Coordinate and track the use of community bankcards by various team members.
• Review, edit, and finalize external communications (emails, letters, notices, social media postings, etc.) as well as internal memos/postings initiated by various department leaders.
• Serve in the following roles as backup:
• Reception/concierge
• Business office & payroll
• Oversee the availability of office equipment throughout the community.
• Represent the community and the Executive Director in a positive manner to residents, families, governmental agencies, professional organizations, and community groups.
• Maintain and promote compliance with the policies of the community and Pinnacle Living. Maintain resident rights and confidentiality.
• All other duties as assigned.

Qualifications

• Advanced administrative knowledge and skills which are frequently applied within circumstances not clearly defined using standard procedures and practices.
• Typing speed of 50+ wpm.
• Ability to read and write and follow verbal and written instructions.
• Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Attention to detail and high regard for confidentiality.
• Ability to communicate well with visitors, residents, and family members, as well as community team members.
• Exceptional customer service and phone skills.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE REQUIREMENTS

• A high school diploma or equivalent is required.
• Associate or bachelor’s degree preferred.
• 3-5 years administrative experience preferred.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• Universal staffing, holidays, inclement weather, and a flexible work schedule are required.

INDD

Benefits

Full Time Benefits:

• Dental Insurance
• Family and Medical Leave
• Immunizations (Flu, Hep B, COVID-19)
• Life Insurance
• Maternity Leave
• Medical Insurance
• Paid Annual Leave
• Retirement Savings Plan
• Short-term Disability Insurance
• Supplemental Sick Leave
• Workers Compensation
• $200 bonus paid upon the successful completion of your onboarding

Company Description

A Top Richmond Workplace Winner for the 5th year in a row! At Cedarfield our team members are dedicated to creating a community where age does not define the person. Our mission of Enriching Life’s Journey guides our team in delivering service that focus on autonomy and self-direction, whether that is done in our residents’ cottages, apartments, assisted living, memory support or nursing residences. Our values of Culture, Stewardship, Partnership, Diversity, Hospitality and Quality form a framework for everything we do. If you possess strong professional skills and a desire to serve others by promoting person centered services in a team environment, we invite you to continue with this job application.

Our Team

Our team members are dedicated to creating a community where age does not define the person. Our mission of Enriching Life’s Journey guides our team in delivering service that focus on autonomy and self-direction, whether that is done in our residents’ apartments, assisted living, memory support or nursing residences. Our values of Culture, Stewardship, Partnership, Diversity, Hospitality and Quality form a framework for everything we do. Pinnacle Living is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.

At Pinnacle Living all team members take an active role in “Enriching Life’s Journey” for everyone who calls our community home. In return for your commitment and dedication to our residents, our team members are rewarded with an industry leading benefits package depending on hours worked which can include free health insurance & affordable dental insurance, generous paid time off for vacations & holidays, and a company match for your retirement plan contributions to name just a few! We believe in building a diverse work for based on equity and inclusivity.

Vaccination Requirement

Employees hired for this position will be required to follow Pinnacle Living’s company-wide policies of being or becoming fully vaccinated against COVID-19 and to take the annual flu vaccine, each subject to potential accommodation for medical reasons or religious beliefs.