Administrative Assistant to Facilities
Administrative Assistant to Facilities
Sauk Valley Community College
Dixon, IL
Job ID : 744a4f7142317974525a64382b41584358773d3d
Job Description :
Posting Details
FUNCTION OF THE JOB
Perform responsible administrative, technical, and office duties for the facilities department. Oversee operations of the office and assist the supervisor with administering department functions.
DUTIES AND RESPONSIBILITIES
- Perform responsible office and administrative duties for the supervisor, including but not limited to, preparing correspondence and other necessary forms, answering the telephone, and providing general information and assistance upon request.
- Answer and screen telephone calls, provide accurate information, and take messages as appropriate for the Facilities division and the College switchboard as needed.
- Schedule the supervisor’s calendar, including making appointments, scheduling meetings, and reserving meeting rooms as needed.
- Assist the supervisor in monitoring the budget.
- Maintain files and records necessary for the compilation of reports for specific purposes or personnel.
- Order supplies, perform follow-up, receive supplies, and deliver as required.
- Assist in training, assigning responsibilities, and supervising College work-studies in the office.
- Oversee the license, permit, and inspection of the underground storage tanks.
- Maintain College van fleet, including keeping track of reservations and expenses, scheduling repairs, and preparing necessary reports.
- Coordinate the update of facility drawings and documents (electronic and paper) to reflect improvements and changes.
- Administer and monitor all safety-related programs and attend ICCRMC safety committee meetings.
- Oversee operation of the mail room and shipping/receiving; process outgoing mail and packages.
- Prepare and track contracts and invoices for external bookings.
- Coordinate special events, conferences, and equipment between appropriate College departments and outside parties who are using College facilities.
- Book room reservations for meetings and special classes. Enter in Banner all activities held at the College outside of regularly scheduled classes.
- Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
- Cover Letter
- Resume
- Unofficial Transcript
- Curriculum Vitae
- Teaching Statement
- Online Portfolio - URL
- Other
Company Details :
Name : Sauk Valley Community College
CEO : David Hellmich
Headquarter : Dixon, IL
Revenue : $25 to $100 million (USD)
Size : 201 to 500 Employees
Type : College / University
Primary Industry : Colleges & Universities
Sector Name : Education
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Details
: Dixon, IL
: 15.2 - 16.58 USD HOURLY
: 5 days ago
