CITY OF WATERTOWN

JOB DESCRIPTION

Title:

Assistant Librarian

Employee Group:

Non-represented

Department:

Library

Pay Grade:

165

Reports To:

Library Director

FLSA Status:

Exempt

POSITION SUMMARY

This position performs professional and administrative work to plan and supervise programs designed to increase the effectiveness of an assigned area within the Library, under the general direction of the Library Director.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

1. Oversees, coordinates, and supervises daily operations of assigned staff, in the absence of the Library Director.

2. Recommends updates and revisions in departmental policies and procedures.

3. Assigns and approves work of subordinate staff; interviews, recruits, hires, trains and evaluates assigned personnel.

4. Selects, recommends, and purchases library materials; communicates and coordinates purchases with vendors; identifies and removes materials to be withdrawn in assigned area.

5. Responds to library patron inquiries, providing specific answers or directing them to appropriate sources; interprets library policies and procedures for library patrons.

6. Administers*interlibrary loan borrowing and lending of materials.*

7. Serves as reference librarian on matters of information/material requests.

8. Catalogs library materials according to established professional standards; maintains, edits and updates computerized records as necessary.

9. Promotes use of library resources through instructional tours, special activities or programs, and community contacts.

10. Complies, edits, maintains, and updates database of library materials; corrects database discrepancies.

11. Resolves library patron complaints and concerns in a customer service oriented, friendly manner.

12. Develops, implements, interprets, and evaluates departmental policies and procedures; recommends revisions to Library policies.

13. Assists other Library service areas in special projects.

14. Develops and implements library programming and prepares marketing materials.

15. Creates and updates displays.

16. Assists in the supervision and oversight of workflow for library aides and shelvers in the absence of the Circulation Library Specialist.

17. Rights grants to secure funding for programming and various business needs.

18. Assists with long-range and short-range planning.

19. Other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

1. Knowledge of professional Library principles, practices and administration.

2. Knowledge of Library programs and technology automations.

3. Skill in library collection development.

4. Knowledge of the City’s and Department’s operating requirements, policies, procedures, and practices; and local, state, and federal regulations related to department programs and operations.

5. Knowledge of principles and practices of budgeting, fiscal management, project management principles and techniques.

6. Ability to effectively utilize the principles of strategic and long and short-range planning.

7. Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.

8. Ability to research and analyze detailed information and make appropriate recommendations.

9. Ability to develop department goals and objectives.

10. Ability to plan, develop, implement, and evaluate projects and programs.

11. Ability to develop, interpret and implement regulations, policies, procedures, written instructions, general correspondence, and other department specific documents.

12. Ability to prepare, recommend and monitor an operating budget, including line item budgeting.

13. Knowledge of administrative policies and procedures of the City.

14. Ability to establish and maintain accurate records of assigned activities and operations.

15. Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.

16. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.

17. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.

18. Ability to think quickly, maintain self-control, and adapt to stressful situations.

19. Knowledge of management and supervisory practices & principles, including the ability to make final employment recommendations, preparing performance evaluations, managing time off, and maintaining personnel records.

20. Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.

21. Ability to instruct and train in methods and procedures.

22. Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.

23. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.

24. Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.

25. Ability to perform mathematical calculations required of this position.

26. Ability to communicate clearly, concisely and effectively in English in both written and verbal form.

27. Skill in researching and understanding complex written materials.

28. Ability to prepare and maintain accurate and concise records and reports.

29. Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.

30. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.

31. Ability to handle sensitive interpersonal situations calmly and tactfully.

32. Ability to maintain professionalism at all times.

33. Ability to maintain effective working relationships with individuals within and outside the organization.

34. Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.

35. Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work has no exposure to adverse environmental conditions.
• Work is generally in a moderately noisy office setting (e.g. business office, light traffic).

MINIMUM REQUIRED QUALIFICATIONS

· Master’s Degree in Library Science with five (5) years’ library experience.

PREFERRED QUALIFICATIONS

· Grant writing experience.

OTHER REQUIREMENTS

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Job Type: Full-time

Pay: $62,420.80 - $70,283.20 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Watertown, SD 57201: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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