Join a team with a national reputation for excellence! Our mission is to serve Minnesota Veterans and their families. We do this by delivering quality health care, helping to secure benefits, and providing programs and services in higher education, claims, burials, outreach and Veterans’ preference. At the Minnesota Department of Veterans Affairs (MDVA), we not only consider it our duty to provide the highest level of care to those who answered our nation's call, we believe it is an honor.

MDVA recognizes that a culturally competent workforce is critical to meet the needs of all Minnesotans. MDVA is committed to embedding diversity, equity, inclusion and accessibility at our workplace to support employees as they grow in their careers with the State of Minnesota.

Working Title: Business Office Manager
Job Class: Accounting Supervisor Senior
Agency: Minnesota Department of Veterans Affairs

• Who May Apply: Open to all qualified job seekers
• Date Posted: 01/13/2023
• Closing Date: 01/23/2023
• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Montevideo-MMA
• Division/Unit: Minnesota Veterans Home-Montevideo
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $27.30 - $39.54 / hourly; $57,002 - $82,559 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 216 - Middle Management Association/MMA
• FLSA Status: Exempt - Executive
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

This job posting was previously posted. If you have already applied, you do not need to reapply unless you wish to add information to your application/resume.

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

It pays to consider a rewarding career with the Minnesota Veterans Home in Montevideo! You may be eligible for a new hire bonus of $5,000! Earn a competitive wage, have affordable and comprehensive insurance benefits, a retirement plan, paid time off, and more!

The new Minnesota Veterans Home- Montevideo is scheduled to open in the summer of 2023! The Minnesota Department of Veterans Affairs (MDVA) is seeking an individual to provide leadership in the Montevideo home's Business Office and assist in building and developing the Business Office team.

This position directs and supervises the employees and activities of the Business Office of the Minnesota Veterans Home, so that accounting, budgeting, payroll, procurement of goods and services, and revenue cycle management program functions are completed in an accurate and timely manner. Establish and monitor internal controls, and ensure all state and federal regulatory requirements are met relating to the business operations of the home.

Job responsibilities include:

• Supervise Business Office staff by ensuring employees effectively perform their assigned job duties and applying laws, rules, and collective bargaining agreement (CBA)/plan provisions in an equitable manner.
• Prepare and administer the Veterans Home budget, oversee the procurement of goods and services and the revenue cycle management program, and monitor expenditures throughout the fiscal year so that spending conforms to legislative intent and cash flow is maintained to meet the home’s operational needs.
• Supervise and monitor the accounting for revenue and receipts so that funds are available for home operations and receipts are properly recorded and safeguarded.
• Supervise employee payroll processing to ensure employees are paid correctly in accordance with state and agency policies and procedures and CBA/plan provisions.
• Supervise and monitor the accounting for maintenance charges to residents consistent with operating rules. Supervise resident trust accounts to ensure funds are secure and safeguarded.

Minimum Qualifications

Two years of professional-level experience in accounting or financial management, which includes experience in at least four of the following areas:

• Employee payroll processing in a complex payroll/timekeeping system
• Budget and/or spending plan preparation and reporting
• Accounts payable and receivable in an accounting software system
• Revenue projections/management
• Purchasing and/or fixed asset management
• Professional/technical contract coordination

Experience as a supervisor, team lead, lead worker, or project lead.

Knowledge, Skills and Abilities

Thorough knowledge of Generally Accepted Accounting Principles (GAAP).

Skills in using databases, spreadsheets, and word processing software (preferably Microsoft Access, Excel and Word).

Ability to:

• Prepare, interpret and explain complex fiscal reports and records.
• Analyze accounting data sufficient to reconcile accounts and evaluate and guide the work of professional and technical accounting/finance staff.
• Plan and organize work to complete assignments in accordance with established time frames.
• Establish and maintain effective working relationships with MDVA leadership and staff, residents and their family members, vendors, and other clientele.

Preferred Qualifications

• Bachelor’s degree or higher in Accounting, Business, Finance, or related area.

• Experience supervising accounting/finance staff and functions.

• Experience in government accounting.

• Knowledge of laws and regulations governing the fiscal operations of State agencies.

• State of Minnesota experience with contracts, SWIFT, SEMA4 or warehouse reporting.

• Experience applying provisions of collective bargaining agreements and/or compensation plans.

• Experience in a skilled nursing facility with knowledge of Centers for Medicare and Medicaid Services (CMS) rules for reimbursement and delivery of services, nursing home business operations or resident trust.

• Knowledge of federal Veterans Administration per diem for state Veterans’ homes and/or MN Administrative Rule 9050 and other relevant statutes pertaining to Veterans’ home finances.

Additional Requirements

This position requires successful completion of the following:

A Minnesota Department of Human Services (DHS) background check will be conducted on finalists for this position. Finalists must pass the DHS background check.

A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

The individual selected for this position is required to attest to and provide proof of COVID-19 vaccination by their first day of employment, per federal requirements. The individual selected for the position may request an accommodation if they are unable to receive a COVID-19 vaccination due to: (a) a recognized medical condition for which a COVID-19 vaccine is contraindicated; or (b) an objection based upon a sincerely held religious belief, practice, or observance. For additional information about this COVID-19 vaccination requirement, contact Catherine Wiese in MDVA Human Resources at catherine.wiese@state.mn.us. Please do not email or provide any proof of vaccination with your application/resume. This information will be collected from you if you are hired for this position.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Catherine Wiese at catherine.wiese@state.mn.us or 612-214-4056. If you were referred to apply by a current Minnesota Department of Veterans Affairs’ employee or State of Minnesota employee, please provide the employee’s name in the Referral Source section of your application. The employee who referred you may be eligible for a $1,000 bonus!

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Catherine Wiese at catherine.wiese@state.mn.us

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Catherine Wiese at catherine.wiese@state.mn.us no later than the job posting closing date.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.