Executive Assistant to Command Staff

STARTING PAY: $19.28/hour; $40,098/year

BENEFITS & PERKS:

• Longevity Pay after completion of three years of service.
• PTO (Paid Time Off): Accrued 6.81 hours per pay period
• 14 paid holidays observed per year
• FREE employee medical, dental and life insurance
• Hill County is a member of Texas County & District Retirement System (TCDRS).
• 7% of employee gross wages per pay period are contributed and matched 2 to 1 by the County
• Vesting requirement is 8 years of continued service.

TO APPLY: Click the blue button at the top of the Indeed listing Apply on Company Website to be routed directly to the application. (https://www.co.hill.tx.us/upload/page/7639/TCOLE%20Personal%20History%20Statement.pdf)

The applicant must fill and deliver the completed PHS and all required documents (listed in application) to the HCSO located at 406 Hall Street, Hillsboro, TX. ***RESUMES AND INDEED clicks do not qualifty as applying for the job.*** A COMPLETED, PHYSICAL APPLICATION MUST BE COMPLETED AND SUBMITTED TO HCSO***

JOB SUMMARY: Manages the day to day operations, with tasks ranging from simple to complex, to provide for the efficient operation of the Sheriff’s Office as a whole.

JOB DUTIES/RESPONSIBILITIES:

• Organize and support all administrative duties in the office in support of the Sheriff’s Office as a whole
• Monitor and maintain office supplies inventory and place orders as needed
• Review and approve office supply acquisitions
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Receive, process and code all invoices, receipts and purchase orders
• Processes out of pocket reimbursement requests, and/or other transactions to provide for timely payments
• Manage relationships with vendors, service providers, ensuring that all items are invoiced and paid on time
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
• Participate actively in the planning and execution of agency events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Ensure filing systems are maintained, current and kept secure
• Ensure security, integrity, and confidentiality of data
• Handle customer inquiries and complaints by directing to the proper command staff personnel
• Maintain a safe, secure, and pleasant work environment
• Utilizes a computer and various software programs to perform tasks including but not limited to, reports, contracts, minutes, proposals, data entry, letters, and spreadsheets and processing of other various paperwork
• Maintains spreadsheets, utilize various software programs and other databases necessary for the efficient operation of the Sheriff’s Office
• Coordinate training requests; make payment for registration fees, request per diem and make travel plans/accommodations for personnel as needed
• Maintains calendar and schedules appointments as directed for the Sheriff and Chief Deputy
• Maintain off-duty patrol schedule and billing
• Issue electronic equipment and maintain inventory
• Make bank deposits for cash bonds and miscellaneous fees
• Maintains fleet vehicle registrations and ensure paperwork is processed prior to expiration
• Process payroll timesheets and submit to courthouse by requested deadline Cross train in other positions and be prepared to perform other duties as needed/assigned
• Must arrive at work on time, prepared to perform assigned duties and work assigned schedule

REQUIRED EXPERIENCE AND ABILITIES:

• 2-5 years of work experience in an administrative assistant / office management role to include billing and payroll processing
• Must type at least 45wpm
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize tasks
• Must be highly proficient with Microsoft Office Suite and Google products
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities

MINIMUM QUALIFICATIONS/EDUCATIONAL REQUIREMENTS:

• Must be at least 21 years of age at date of hire;
• Must be a United States citizen or have naturalized citizenship;
• High School Diploma or GED is required; some college is preferred.
• Must be TLETS certified, or eligible and able to obtain certification.
• Must possess, or have ability to obtain, Texas Driver License
• Must have a good driving record
• Must be of good moral character
• Must pass a thorough background investigation to include an oral interview and drug test
• Must be a notary public or be able to obtain certification.
• Must be detail-oriented and able to complete tasks in a timely manner
• Must be highly proficient in Microsoft Suite and/or Google Drive and Docs
• Law enforcement experience is a plus
• Effectively, and courteously, represent the Sheriff’s Office in contacts with the public and other law enforcement agencies
• Establish and maintain a cooperative and positive attitude
• Must have the ability to speak English clearly to be understood by others
• Must understand written sentences and paragraphs in English
• Requires knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Must have the ability to read and understand information and ideas presented in writing
• Must have and maintain the ability to work independently; and cooperatively, in group situations.
• Must be highly proficient in, and maintain the ability to use, computer systems necessary to perform duties
• Must have and maintain the ability to concentrate on a task over a period of time without being distracted;
• Must be able to complete tasks, with moderate, periodic interruptions, while still meeting deadlines.
• Required to be bondable under the Sheriff’s Official Bond
• Required to dress in professional attire at work daily

Job Type: Full-time

Pay: From $19.28 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Hillsboro, TX 76645: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many words per minute do you type?

Education:

• High school or equivalent (Required)

Experience:

• Admin Asst/Ofc Mgmt: 2 years (Required)
• Microsoft Office Suite: 2 years (Required)
• billing/invoice: 2 years (Required)

Work Location: One location

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