Job Description

Includes critical functions of the job.

The company retains the right to assign or reassign duties to or from this job at any time.

Job Title: Executive Assistant

Department: Executive

Reports to: President & CEO

Classification: Exempt

Schedule: M-F, 8:00 a.m. to 5:00 p.m.

Job Summary

The Executive Assistant provides a wide range of administrative support to the President and CEO and to the Chief of Staff (Executives). This role is forward-facing and interactive with all levels of the organization.

Essential Job Functions and Responsibilities

• Plans and coordinates logistics and arrangements for on-site/off-site events including internal and external meetings, group trainings, and the like
• Efficiently and pro-actively manages calendars of the Executives including scheduling appointments, communication, logistics, and accommodations, and keeping all parties abreast of any changes
• Liaises between Executives and corporate leadership both domestically and internationally to keep information flow and decision-making processes moving forward. Accumulates questions and decision points from leadership to discuss with Executives then provide feedback to leadership especially during Executive travel
• Ensures timely maintenance of corporate goal tracking by interacting with leadership/goal owners
• Drafts and submits Executives’ expense reports to Accounting, processes invoices related to areas of responsibility
• Prepares reports using shared and individually tracked data
• Manages the schedule and internal documentation of the corporate aircraft in conjunction with the Director, Flight Operations; makes travel arrangements
• Manages the Housekeeping staff, including related budget and inventory, performance management both formal and day-to-day, and scheduling in collaboration with the Lead Housekeeping Attendant
• Performs general office duties including answering Executive phones, greeting visitors, incoming/outgoing mail, organization of supply room either personally or utilizing Housekeeping staff
• Creates and maintains filing systems, both electronic and physical
• Leads and lives corporate core values
• Proactively understands and follows company Management System objectives and procedures relevant to job function (ISO and Responsible Care) including completion of related training initially and ongoing
• Completes other duties as assigned

Qualifications and Skills

• B.S. Degree in Business related field preferred; high school diploma or GED required
• Prior Executive/Administrative Assistance experience strongly preferred
• Experience in a manufacturing environment a plus
• Ability to work both independently and in collaboration with employees and external parties in a professional, courteous manner
• Proficient computer skills including Word, PowerPoint, Excel, Outlook, Adobe, InDesign with ability to learn new software
• Well-organized, dependable, detail-oriented with excellent follow-up, problem-solving skills
• Must possess excellent verbal and written communication skills
• Ability to adapt quickly to changes in priorities
• Strong customer service skills and high degree of confidentiality

Corporate Core Values

Integrity

• Treat other with respect
• Be honest in all endeavors
• Be humbled and hold yourself accountable
• Commit to transparency and doing what is right
• Unite behind the company's goals and objectives

Leadership

• Lead by example
• Accept responsibility for yourself and your team
• Be strategic
• Listen well
• Seek to understand

Teamwork

• Inspire others with excellence and collaboration
• Have passion for your work
• Care intensely about company success
• Have a positive attitude
• Promote a safe working environment

Innovation

• Seek practical solutions
• Challenge prevailing assumptions
• Strive to continuously improve
• Do more with less
• Be catalysts for change

Ownership

• Be egoless when searching for the best ideas
• Share information openly and proactively
• Take ownership of our responsibilities
• Be good stewards of corporate assets
• Challenge the status quo with a positive and optimistic mindset

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Clarksburg, WV 26301: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Administrative Assistance: 1 year (Required)

Work Location: One location

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