• Documenting meeting minutes, preparing reports, assisting with various administrative and business duties, and other administrative or Corporate needs as needed.
• Responsible for heavy calendar management, internal reporting and data entry, requiring interaction with Executives, Principals, and Project Managers, as well as consultants, to coordinate a variety of complex meetings and other business or project-related needs.
• Responsible for managing, coaching, training, and building best practices and consistency amongst Project Support staff.
• Responsible for maintaining and recording all Corporate files related to strategic business operations, project status, meeting minutes, and supporting documents.
• Review, edit, track and summarize miscellaneous reports and documents; prepare additional documents and research as necessary. Assist with preparation of presentation materials.
• Effectively and efficiently manages multiple projects, assignments and Project Support staff.
• Coordinate leadership meetings and help set up and connect managers to participate in virtual meetings (Go-To, Zoom, etc.).
• Anticipates the next move or shifting of priorities to meet the needs of the business.
• Contact with others is polite and proactive.
• Follows through on all assignments in a professional, organized manner.
• Communicates effectively in a positive, respectful and concise manner.
• Compose, type, and edit a variety of moderately complex material, including correspondence, presentations, and reports for the Office of the President.
• Internal Contacts: Operations, Executive Team, Business Development, Project Operations, Legal, Human Resources, Corporate Compliance, Information Technology.
• External Contacts: Consultants, Vendors.

• Bachelors Degree in Business or Marketing, MBA highly preferred.
• PMP Certification highly desired.
• Architectural/Engineering experience and understanding is a must.
• 5+ years of experience in similar role.
• Intermediate to advances skills in Microsoft Office Suite (and Office365).
• Deltek VantagePoint experience a plus.
• Excellent written, editing, and oral communication skills.
• Professional demeanor and strong business acumen.
• Ability to anticipate needs and think beyond the task at hand.
• Ability to work with different personalities in conflict situations at all levels of the organization.
• Technology savvy.
• Self-starter.
• Ability to lead a Project Support team of approx. 15+ personnel which are located in various offices and regions within the Company.
• Demonstrate the ability to communicate with all levels of employees and the general public with the utmost professionalism and with strict confidentiality.
• Manages time so that daily, weekly, monthly duties are completed on time and demonstrate flexibility by changing tasks as needed to achieve shifting priorities.
• Takes an orderly and efficient approach to tasks, setting priorities and handling several situations at once.
• Strong technology skills to efficiently and effectively create reports, spreadsheets, etc.
• Demonstrates excellent quality and communication standards.
• Promotes a positive teamwork environment.

We offer a competitive benefit & compensation package, including medical, dental, vision, life, and employer-paid short-term and long-term disability plans and two retirement plans: 401(k) and an ESOP. This position will office out of our Dallas, TX location in a 'Class A' office space including a state-of-the-art gym (no cost), covered parking, food court, and more.

Please apply online at: https://external-huitt-zollars.icims.com

Job ID No: D377