Who We Are:

Speakcore is an enterprise-level software platform developed by Creative MediaWorks (CMW) and built for the management of speaker bureaus and has been on the market for the past 7 years. We have an extremely talented team focused on developing and maintaining a high-quality platform that is easy to use, and results in excellent customer satisfaction. Speakcore is growing and we are excited to add an executive coordinator to our team! CMW has delivered graphic design and print solutions to the standards of life science companies and their agencies for over 30 years.

Who We’re Looking For:

We have an outstanding opportunity for a full-time, highly organized Executive Coordinator to provide support to our in-house Speakcore team.

The Executive Coordinator must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building and maintaining strong relationships both internally and externally. The ideal candidate is both approachable and respectful, excels with new technology, is a high achiever, an executer who excels in completing tasks, and aiming to please along the way.

Considering the culture of ownership and accountability within Creative MediaWorks, this person should be comfortable taking the initiative when faced with administrative decisions.

Key Responsibilities:

• Keep the Leader organized, informed, and prepared for anything that comes their way.
• Meeting management – Maintain detailed meeting notes on both client and internal calls, and schedule deliverables that come out of that meeting with Leader. Hold Leader accountable for completing deliverables and aid in the completion of those deliverables.
• Maintain calendar and appointment scheduling, and work with Leader to effectively manage time.
• Organize and keep organized file storage in OneDrive and SharePoint.
• Collaborate with Chief Information Security Officer on ISO 27001 maintenance and completing security assessments for clients.
• Coordinate monthly invoicing with project management team
• Organize and track user licensing and subscription renewals for client billing
• Work with CTO and CEO to Manage Speakcore sales pipeline and internal reporting tools
• Assist with drafting and statements of work for clients, tracking signatures for client signoff, and countersigning completed contracts
• Open, distribute, read/handle emails as requested
• Act as company representative while demonstrating personalized service to our clients
• Create specialized reports and communications
• Update and maintain information on computer systems and in archives via data entry
• Wear multiple hats and help other team members with assigned tasks when support is needed

Interpersonal skills:

• Trustworthy
• Executer
• Achiever
• Communicator (written and verbal)
• Organizer
• Technically Savvy
• Resourceful
• Detail-oriented
• Entrepreneurial

Required Technical Skills:

• MS Excel
• MS Word
• MS Outlook
• MS SharePoint
• MS OneDrive

Nice to have’s

• LinkedIn
• HubSpot
• Monday.com
• ZenDesk

Requirements:

Bachelor's degree, with an average of 2 to 3 years working experience.

Working at CMW:

Intimate team of dedicated, hard-working individuals who work as a team to achieve their goals. A process-driven organization, with a laid-back atmosphere and an open office environment that facilitates collaboration. CMW is located in a quaint small town with plenty of different lunch options and convenient shopping nearby.

Speakcore Team Values:

• Innovative
• Consultative
• Collaborative
• Techy
• Dependable

Location:

Remote or Hybrid working from our offices in Pennington, NJ and from home. The Speakcore team reports to the office on Wednesday and Thursday.

Compensation:
Salary is commensurate to your experience and ability.

Job Type: Full-time

Pay: $32,576.98 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Pennington, NJ 08534

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