When you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids.

For over 200 years, The Home for Little Wanderers has helped build stable lives and hopeful tomorrows for vulnerable children and their families. Our 25+ community-based and residential programs serve thousands of at-risk youths from birth to age 26. Many of these children have experienced abuse, neglect, trauma, or a disrupted family life. As the oldest child welfare agency in America, we provide them with safe surroundings, permanent loving relationships, and a secure path toward a better, brighter future.

Under the general supervision of the Chief Development Officer (CDO), manage and coordinate the daily operations of the CDO and Development Officer Team (DOT). Perform administrative support functions for special projects and on-going tasks as required.

How You Will Be Making a Difference

• Overall management of the DOT in support of the CDO and the vision, plan, and execution of the Development Office strategy.
• Coordinate and maintain the administrative office of the CDO. Maintain confidentiality related to all DOT and agency matters. Maintain calendar and schedule for the CDO. Coordinate activities between CDO’s office, donors, and key stakeholders, including CEO and Board of Directors.
• Schedule all DOT meetings and maintain DOT agenda spreadsheet. Maintain calendar of meetings and update calendars with any changes. Prepare and email agenda as proposed by CDO. Attend meetings determined by CDO, including all DOT meetings, prepare minutes, and distribute to DOT upon completion. Maintain records of all meetings.
• Provide administrative support in the planning and preparation for the Monthly, Quarterly and Annual Meetings of the Board Committee(s) managed/staffed by the CDO. Provide staffing assistance to the said Board Committee(s) regularly, including attendance, maintenance of related records, such as agenda, minutes, votes, and meeting materials. Example of duties are, but not limited to, email all meeting material one week prior to meetings to all attendees, provide Development updates on fundraising goals and objectives, send a Conflict-of-Interest form to each member of the Board yearly, and create a Self-Evaluation form to be sent yearly to each member of the Board of Directors.
• Establish Board Committee(s), managed by CDO, meeting schedule in conjunction with the CDO, CEO & Chairperson’s calendars. Determine the meeting schedule for the fiscal year of the CDO managed Board committees. Maintain the Board donor database. Coordinate Board Committee meetings and/or internal agency committee meetings that relate to the CDO. Maintain history of Board Committee agendas, meeting minutes and materials, both hard and electronic copies.
• Maintain the Board Intranet by keeping all material current on the entire site, and any platform supporting the Board Committee(s).
• Maintain the CDO’s PDA, including troubleshooting and expensing of invoices for service.
• Assist the CDO and the Quality Assurance Coordinator with the processing of incident reports. Assist in the development and implementation of agency policies related to incident reporting.
• Prepare and/or review all correspondence coming from CDO’s office. Maintain high standards for CDO’s correspondence. Maintain electronic and hard copy records of all correspondence. Send an electronic copy of correspondence to the DOT when correspondence is related to development. Maintain PR marketing material of agency.
• Maintain material that needs the CDO’s signature in a timely manner.
• Prepare expense reports and check requests for the CDO. Monitor and code all invoices prior to approval by CDO for payment.
• Review and assist in the development of procedures for the emergency on-call.

Essential Functions

• Attention to detail essential with donor information and database coding.
• Work with appropriate DOT member/s to do the following:
  • Prepare, batch, and submit monetary and in-kind donations under $1K for deposit.
  • Manage and import Lockbox gifts.
  • Merge, edit and mail out acknowledgement letters.
  • Responsible for tribute notification cards.
  • Respond to donor inquiries via phone and email or at the front desk.
  • Responsible for entry and acknowledgement of third-party vehicle donations, such as United Way, car donations.
  • Payroll and employee giving programs.
  • Responsible for entry of guest names for annual gala in May.
  • Responsible for matching online donors to database records.
  • Responsible for maintaining donor records by merging, updating solicit codes and addresses.
  • Assist with mailing, preparation of materials, copying, printing and distribution.
  • Assist fundraisers with clerical and data entry needs.
• Provide word processing, spreadsheets, and other computer and administrative support in the preparation of reports, documents, and forms.
• Provide general office organization by monitoring progress of assignments and performing routine tasks to ensure continuity of operations.
• Order and maintain office supplies.

Education and Experience

• Associates degree required. Bachelor’s degree preferred.
• Must have excellent oral and written communication skills, customer service focused.
• Proficient with Microsoft Word and Excel.
• Willing to interact and deal with requests from donors and program staff.
• Experience working with a database is a plus.

Valuing Diversity

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Generous time off including up to 20 days per year for new full-time employees, plus 11 holidays, 5 sick days, and 2 personal days
• Health and Dental Insurance that is effective immediately upon hire
• Extensive training to new staff
• Tuition reimbursement of up to $2,400 per fiscal year
• 403(b) Retirement Plan with employer match
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance
• And more!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)