General Position Summary

The Payroll Administrative Assistant will process weekly payroll, maintain employee time records, and reconcile monthly billing statements.

Essential Functions/Responsibilities:

· Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

· Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.

· Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

· Assists with accounting records and ledgers by reconciling monthly credit card statements and transactions.

· Enters, maintains, and/or processes monthly billing statements into the accounting software.

· Performs other duties as assigned.

Required Skills/Abilities:

· Excellent organizational skills and attention to detail.

· Proficient with Microsoft Office Suite or related software.

· Proficient with or the ability to quickly learn payroll/accounting software.

· Must be reliable and extremely trustworthy.

· Ability to maintain confidential and meticulous records.

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

Secondary Job Functions:

· Verbal communication - speak clearly, calmly, and respectfully at all times; listen and get clarification; respond respectfully and kindly to all questions.

· Interpersonal skills - focus on solving conflict, not blaming; maintain confidentiality; listen to others without interrupting; remain open to others' ideas and input.

· Teamwork - balance team and individual responsibilities; exhibit objectivity and openness to others' views; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; build morale and group commitments to goals and objectives; support everyone's efforts to succeed.

· Planning/organizing - prioritize and plan work activities; use time efficiently; plan for additional resources; organize and schedule other people and their tasks; develop realistic action plans; maintain and submit 3-week schedule and send/communicate with subcontractors.

· Professionalism - approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.

Education and Experience:

· High school diploma or equivalent required.

· Two years of experience in accounting or bookkeeping with at least one year of experience in payroll preferred.

Job Type: Full-time

Pay: $16.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• Payroll: 1 year (Required)
• Accounting: 1 year (Required)

Work Location: One location

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