Polsinelli PC is seeking a Receptionist/Office Services Clerk for our Nashville office. Must have a desire to work in a variety of roles with the opportunity to further develop his/her skills.

Receptionist/Hospitality:

• Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers and documented Standard Operating Procedures
• Review Meeting Room Manager and/or other technology used every 30 minutes (at minimum) to ensure conference rooms are set up appropriately; schedule and reserve conference rooms
• Greet arriving visitors and assign visitor badges, if applicable
• Aid other Legal Administrative Assistants and administrative departments upon request, as time permits
• Remain proficient in Microsoft programs Word & Outlook, and other firm systems as required
• Assist with the handling of beverage service for clients, guests and department meetings, including set-up, regular refreshing of hospitality items, and clean-up
• Place orders for food for internal meetings, including department/practice group meetings
• Assist when appropriate with support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.) with approval from the Office Administrator for overtime
• Answer phones; take messages and transfer calls
• Schedule conference rooms/meeting coordination
• Work with couriers to receive and forward deliveries
• Provide backup administrative duties and other general office duties as assigned
• Assist with phone coverage when office closes early and for special events
• Attend staff and other administrative related meetings as requested
• Provide records maintenance support
• All other duties as assigned

Office Services Clerk:

• Coordinate mail, shipping and incoming deliveries
• Track and maintain appropriate levels of office and kitchen supplies
• Team with IT Technical Support to maintain and troubleshoot equipment
• Process print and scanning jobs
• Perform CD burning, prepare binding and notebook projects

Requirements:

• Must dress in a professional manner and maintain a professional demeanor at all times
• Must speak clearly and use good grammar
• Must be able to work in a multi-tasked environment
• All matters relating to client names, client matters, firm operations, or finances are completely confidential

College degree, preferred. 2-3 years’ experience, preferred.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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