Job Description

Job Title: Alumni/Administrative Coordinator
FLSA Status: Non-Exempt
Grade: N/A
Department: Gillette College Foundation
Reports to: Gillette College Foundation Executive Director

Job Summary

The Administrative/Alumni Coordinator is a full-time position that functions as an essential executive-level administrative support staff to the Gillette College Foundation. As executive-level administrative support to the Executive Director, outstanding community relations and organizational skills are a requirement of the position. Duties include managing events and participation in fundraising campaigns and donor relations activities, alumni development, coordination of alumni events, and communication correspondence from the Foundation office. This position reports directly to the Gillette College
Foundation Executive Director.

Essential Duties and Responsibilities

• Executive office support includes serving as the receptionist for the Foundation Office.
• Must consistently demonstrate professional communication standards and maintain confidentiality.
• Prepare and disseminate information packets and record the proceedings for all Foundation Board Meetings.
• Donor information entered the database system for the Foundation
• Create and disseminate annual donor reports
• Execute and organize events and work with volunteers supporting the activities
• Assist in the development and ongoing management of an Alumni Program with direction from the Foundation Executive Director
• Work with College and other resources to expand and maintain an accurate alumni database in coordination with the Foundation Office Manager
• Communicate with the alumni pool on a regular basis
• Cultivate alumni to become future donors
• Manage all alumni events
• Generate weekly program reporting for the Foundation Executive Director and monthly report program reporting for the GCF Board of Directors
• Manage the election process for the yearly Distinguished Alumni program
• Plan and manage all social media communication
• Provide updated and current information to assist with ensuring the website is up to date
• Develop and manage a Foundation/Alumni newsletter
• Assist with fundraising events as needed
• Other duties as assigned by the GCF Executive Director
• Occasionally direct the work of volunteers
• Participate in training as appropriate for assignments
• Proficient with the software systems used in the Foundation’s operations which are Blackbaud’s Raiser’s Edge (donor database), Microsoft Office including Word and Excel
• Other duties as assigned

Abilities Required by the Position

• Excellent oral, written, and presentation skills
• Desktop publishing
• Ability to use Microsoft Office programs
• Excellent interpersonal skills
• Organizational skills
• Present a positive image with a high level of professionalism
• Ability to work independently and in a team
• Comfortable working with all age groups
• Flexibility to work weekends and evenings as required

Working Conditions/Physical Requirements

• Prolonged periods of sitting or standing at a desk
• Consists mostly in an office environment
• Short periods spent outdoors due to traveling between campus structures in various weather conditions
• May be required to lift objects in excess of 10 lbs.
• Travel may be required for work-related activities

Supervisory and Management Responsibility

• None

Minimum Qualifications

• Associate’s degree required, bachelor’s degree preferred.
• One year of experience in communications, marketing, or event management required
• Equivalent combination of education and experience will be considered
• Gillette College alumni preferred, but not required

Equal Opportunity and Affirmative Action Employer

Gillette Community College District is an equal opportunity institution and as such, does not discriminate on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, disability, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law in admission or access to or treatment or employment in its educational programs or activities. Direct inquiries or complaints to Janell
Oberlander, President, 300 W Sinclair Drive, Gillette, WY 82718, or the U.S. Department of Education, Office for Civil
Rights, 1244 Speer Blvd., Ste. 310, Denver, CO 80204-3582, 303-844-5695 or TDD 303-844-3417.

Job Type: Full-time

Pay: $16.39 - $24.49 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• On call
• Weekend availability

COVID-19 considerations:
None

Work Location: One location

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