Business Administrative Associate of Support Services

University Payables

• Oversee the management of payment and related record-keeping functions using various computer systems to ensure timely and accurate payments to vendors. Requires using accounts payable and financial reporting systems (Banner), travel and expense management system (Chrome River), and document management systems (BDM) to ensure compliance with University, State, and Federal policies and regulations.

• In conjunction with the Coordinator, participate directly in the daily operations of University Payables. Schedule and prioritize daily work assignments; monitor progress of daily activities to ensure that operational needs are met. Resolve incomplete transactions through research, problem solving, and a general understanding of best practices for accounts payable.

• Maintain a professional working relationship with University units on all campuses by serving as a subject matter expert and liaison between campus customers and University Payables to promote understanding of accounts payable policies and procedures. Identify University customers that may need special assistance and assist in problem resolution for customers.

• As part of a team, actively assist and participate in identifying, developing, and implementing strategies for process and efficiency improvements related to Accounts Payable. Contribute to the development and documentation of procedures for both internal and external functions, such as: training, audit, recordkeeping, etc.

• Conduct post-audit reviews on subset of electronically processed transactions and analyze payment data in financial management systems, operational reporting systems, and organizational databases to monitor payment transactions. Provide quality analysis and validation services for departments and vendors.

• Participate in system testing and other project developments to ensure systems will meet the needs of the Payables department and the University. Requires a high attention to detail and a fundamental understanding of the goals and objectives of tasks and projects.

• Assist University vendors and units in problem resolution of outstanding invoices/credit memos by conducting research and analysis of transactions in various systems and databases as necessary. Consult with vendors, departments, and/or Campus Purchasing Divisions to determine an appropriate course of action.

• Perform other duties appropriate for a Business/Administrative Associate classification, such as representing University Payables in cross-functional meetings and/or serving on various committees. Actively participate in and contribute to University Payables' meetings and activities.
  

Minimum Qualifications
1. Bachelor's degree in business administration, management, or a field related to the position.

2. Two (2) years of professional business, financial, and/or managerial work experience.

Preferred Qualifications
1. Experience with Banner Finance, Banner Document Management (BDM), iBuy, T-Card and Chrome River applications.
2. Certified Accounts Payable Professional (CAPP) certification from the Institute of Financial Operations or equivalent.

Knowledge, Skills and Abilities

• 1. Some knowledge of general accounting principles and accounts payable best practices.

• 2. Excellent organizational, communication and management skills. Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.

• 3. Proficiency with Microsoft Outlook, Word, Excel, and One Note

• 4. Ability to work independently and exercise good judgment and discretion in the performance of all work assignments. Ability and willingness to perform at a consistently high levels and to demonstrate initiative in the performance of duties.

• 5. Familiarity with the Business and Financial Policies and Procedures Manual of the University of Illinois, and State of Illinois and University procurement statutes, regulations and procedures.

Appointment Information
This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on January 31, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Elizabeth Cropper at ecropper@uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity and Inclusion at 217-333-2600, or by emailing erhr@uillinois.edu.

Requisition ID: 1014809
Job Category: Administrative
Apply at: https://jobs.illinois.edu