Job Summary: The Executive Assistant is a highly driven, pro-active, and impeccably organized individual who will support the President of the company and often be the first impression to the company’s customers, clients, vendors, and friends. The individual in this position will need to have a positive attitude and enjoying taking care of people. The ideal candidate will thrive in an environment of growth, change and creativity. We are looking for someone who will add energy to every conversation, offer to help team members before being asked, motivate and cheer on other team members, be a lateral thinker, identify problems and create solutions.

Essential Duties and Responsibilities (Business):

· Create travel arrangements for multiple team members

· Manage general correspondence (email, phone, etc.)

· Keep the team up to date on all technology (phones, iPads, computers, networks, etc.)

· Assist with organizing staff meetings

· Manage operational tasks such as mail, office supplies, etc.

· Organize & manage logo and promo items for multiple companies

· Answer phones and other receptionist duties

· Assist with multiple Board of Director seats held by the President

· Assist with planning company events

· Manage the President’s calendar, including making appointments and prioritizing the most sensitive matters

· Serve as a point of contact between the President and employees, vendors, etc.

· Serve as a back up to the Office Manager position

· Manage social media accounts and enhance the company’s social media presence

Essential Duties and Responsibilities (Personal):

· Create travel arrangements in the U.S.

· Arrange and confirm meetings and conferences

· Organize the President’s office

· Anticipate needs and wants in daily operations and plan accordingly

· Take care of cards and gifts for friends and family

· Assist in supporting charitable activities

· Other duties and assistance as requested

Education and/or Work Experience Requirements:

· Minimum of 5 years Executive Assistant (or similar role) experience

· 3 professional references with highly favorable feedback

· Strong knowledge of Microsoft Office Suite, specifically Excel

· General Accounting knowledge (QuickBooks & NetSuite is a plus)

· Strong social media knowledge

· Valid driver’s license, clean driving record and reliable transportation

Physical Requirements:

· Remain in a stationary position, often standing, or sitting for prolonged periods

· Frequently operate a computer and other office productivity machinery, such as calculator, copy machine and printer

· Occasionally move about inside the office, warehouse, parking lot

· Occasionally operate vehicle

What We Offer:

• Paid Vacation
• Paid Holidays
• Sick Pay
• Health Insurance (Company contribution towards benefits)
• Dental Insurance (Company contribution towards benefits)
• Vision Insurance
• Supplemental Insurance (Accidents, Term Life, etc.)
• Health Savings Account
• 401k with company match
• Profit Sharing
• Life Insurance (Company provided)
• Short-Term & Long-Term Disability Insurance (Company provided)
• Salary is $48,000 - $49,000
• Hours are Mon - Fri, 8am-4pm

Job Type: Full-time

Pay: $48,000.00 - $49,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• York, PA 17406: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant or similar: 5 years (Required)
• Microsoft Office: 1 year (Required)

Work Location: One location

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