Specific Duties

• Always maintain professional conduct and integrity of SHARED VALUES.
• Maintain the confidential nature of records which are not open to public disclosure.
• Provide all internal and external administrative support.
• Maintain and monitor all employee records (soft and hard copies).
• Upkeep compliance on all employee files and HR related items.
• Manage and develop the recruitment process of identifying candidates.
• Coordination of all onboarding and off boarding for employees (interview scheduling, reference checks, criminal history checks, child abuse clearances, additional correspondence, receipts, and confirmations.
• Accountable for onboarding efforts by performing such tasks including the collection and review of documentation, process photo id cards, enroll new hires in ADP system and all data repositories in a timely manner, create personnel file, support orientation meeting.
• Process all employee data i.e., new hires, transfers, performance awards, promotions, demotions, resignations, terminations, leaves of absence, suspensions, and additional personnel actions.
• Update provider monitoring databases (dates of hire and separations, leave request, resignations, promotions, disciplinary actions, and driver’s license compliance etc.).
• Complete HR documents for disciplinary actions and terminations. Conduct exit interviews.
• Serves as the liaison for employee grievances and other HR related matters.
• Processes payroll and payroll corrections in a timely manner.
• Manage, monitor, and distribute staff contact list, staff leave report and active/in-active employee list.
• Provide orientations for new employees by facilitating training of company overview, policies and procedures, onboarding packages and employee standards of conduct.
• Facilitate and coordinate training sessions and seminars.
• Ensure all employees are in compliance with training.
• Monitor performance management evaluations.
• Compile notices to supervisors for upcoming employee evaluations and training recertification reminders on a monthly basis.
• Provide information including new hires, promotions, and anniversaries to the department for monthly newsletter/updates.
• Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.).
• Learn and utilize payroll and data repository systems. Ensure appropriate monitoring and updates on systems.
• Prepare reports for internal communication, auditing and forecasting purposes.
• Supports multiple human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, compliance, equal employment opportunity, ADA compliance, and/or employee records.
• Serves as a point of contact for benefit vendors and administrators.
• Manage all agency accounts (receivable and payable). Ensure all invoices balances are current and logged on the tracking spreadsheet.
• Reconcile company accounts each month
• Ensure all receipts are completed and stored for accounts receivable and staff receipts
• Manage documentation upkeep of client funds
• Communicate with accountants for updated documentation.
• Ensure all client files are filed and stored appropriately.
• Participate in at least 24 hours of training annually.
• Correspond with client families as needed.
• Assist in pickups for client files and progress notes.
• Answer all emails and phone calls daily.
• Maintains calendar for HR management team.
• Maintains minutes for meetings.
• Coordinate scheduled full staff meetings including meeting set ups and pickup of supplies needed.
• Maintain accurate documents for unemployment and file unemployment documents to the correct parties.
• Maintain office cleaning and upkeep of all office spaces including sanitization, kitchen cleaning, trash takeouts and upkeep of any shared spaces in the office.
• Keeps up to date with the current HR regulations and best practices.
• Participate in company audits
• Attend unemployments hearings

Qualifications

• BA Degree in Human Resources, Or equivalent field required.
• Hands on experience with HR software, Paychex preferred.
• PC literacy and experience with MS Office applications. Excellent organizational and time-management skills, Excellent communication, and people skills.
• Strong decision-making and problem-solving skills.
• Robust organizational and time management skills.
• Understanding of Pa Labor Law

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Horsham, PA 19044: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 5 years (Required)
• Recruiting: 5 years (Required)
• Payroll management: 5 years (Required)
• Human resources: 5 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: One location

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