Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Flex Spending (FSA) (Cafeteria Plan)
• 401(k) Plan
• Employee Stock Purchase Plan
• Paid Time Off (PTO)
• Paid Holidays

Project Coordinator

The Project Coordinator is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of jobs and projects. He/she will assist other branch personnel including key managers in a variety of project related roles.

Job Responsibilities

• Responsible for assisting with office reception functions
• Complete set up of and possibly schedule jobs / projects
• Manage W.I.P. (Work in Progress) reports and job billings
• Processing of various project specific document requests/requirements
• Support and assist the collections team as required
• Assist in compiling contracts, proposals, and job packets
• Maintain various types of files / records (electronic / hard copy)
• Identify changes in projects that impact cost
• Responsible for data and budget entry as needed
• Make sure change order / change estimates are applied to base scope
• Work with new and existing customers to maintain excellent customer satisfaction
• Work with customers and inner office staff to keep projects moving forward

Job Qualifications

• Excellent computer skills with working knowledge of business software applications, including the Microsoft Office Suite
• Excellent/effective written and verbal communication skills
• Experience completing construction billing documents such as AIA forms 702 & 703, lien released and other accompanying documents
• Experience with Certified Payroll and/or prevailing wage reporting
• Experience with OCIP/CCIP reporting
• Experience with construction accounting portals such as Textura, Endeavor and GC Pay, is a plus
• Ability to multi-task, function and thrive in a fast-paced environment
• Possess solid time management skills
• Ability to adapt to changing processes and to identify areas of process improvement
• Possess critical thinking and problem-solving capabilities
• Detail oriented
• Maintain a courteous, friendly, helpful attitude, at all times, when dealing with customers, vendors and coworkers
• Willing to pass a post-offer drug test, background, and reference check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor